Mail Merge and Other Features of MS Word 2013

Objective Type Questions

A. Fill in the blanks with the correct words:

  1. The Replace option is available in the Editing group on the HOME tab.
  2. The Thesaurus tool is available on the REVIEW tab.
  3. The key F7 can be used to check spelling and grammar.
  4. A red wavy line indicates a misspelled word.
  5. Using Mail Merge feature, we can send the same letter to a large group of people.

B. Write T for true statement and F for the false one. Correct the false statement(s).

  1. The Find and the Replace commands cannot be combined. (F) (They can be combined)
  2. The Find option is used to search a word or text in the document. (T)
  3. Any word that is not there in the Word dictionary is marked as misspelled. (T)
  4. You cannot add any new word to the dictionary. (F) (We can add new words to the dictionary)
  5. The Thesaurus tool provides a list of synonyms. (T)

C. Choose the correct option.

  1. Spelling and grammar option is available on the ________ tab.
    a) HOME
    b) REVIEW
    c) VIEW
    d) PAGE LAYOUT
  2. Which of the following options are available on the Spelling task pane?
    a) Change
    b) Change All
    c) Ignore
    d) All of these
  3. The keyboard shortcut for Thesaurus option is:
    a) Ctrl + F7
    b) Shift + F7
    c) Alt + F7
    d) None of these
  4. Which of the following options are available in the Editing group of HOME tab?
    a) Find
    b) Replace
    c) Both (a) and (b)
    d) None of these
  5. Find option is available on ________ tab.
    a) HOME
    b) INSERT
    c) REVIEW
    d) None of these

Descriptive Type Questions

D. Answer the following.

  1. Name the folder where the address list prepared in Mail Merge is saved by default.
    By default, the address list prepared in Mail Merge is saved in My Data Sources folder.
  2. What are the main steps involved in Mail Merge?
    a) Creating a data source.
    b) Creating a main document with fields from the data source.
    c) Merging the main document and the data source.
  3. What is the use of Mail Merge feature?
    Mail Merge allows us to send personalized messages to a large number of people.
  4. What does a blue, wavy line indicate in Word 2013 document?
    A blue, wavy line indicates grammatical mistakes in Word 2013 document.
  5. Which option is used to search a given word in Word 2013 document?
    The Find option in the Editing group of HOME tab is used to search for a given word in Word 2013 document.

Extra Questions

True or False:

  1. We can also find synonyms by right-clicking the word. (TRUE)

Fill in the blanks:

  1. The Replace command is used to replace a specific word or text with another word or text.
  2. By default, the address list will be saved with .MDB extension.
  3. You can print the merged document by selecting Print option from FILE tab.

Answer the following:

  1. What is a main document?
    The document with standard text in which data is merged from the data source to produce individual letters.
  2. What is a data source?
    The document from which the data is inserted into the main document during the mail merge operation.
  3. What is a Merge field?
    A placeholder in the main document that marks where the data will be inserted from the data source.

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