Class 6

Mail Merge and Other Features of MS Word 2013

Fill in the blanks with the correct words:

  1. The Replace option is available in the Editing group on the HOME tab.
  2. The Thesaurus tool is available on the REVIEW tab.
  3. The key F7 can be used to check spelling and grammar.
  4. A red wavy line indicates a misspelled word.
  5. Using Mail Merge feature we can send the same letter to a large group of people.

True or False. Correct the false statement(s).

  1. The Find and the Replace commands cannot be combined. (False)
    (The Find and the Replace commands can be combined)
  2. The Find option is used to search a word or text in the document. (True)
  3. Any word that is not there in the Word dictionary is marked as misspelled. (True)
  4. You cannot add any new word to the dictionary. (False)
    (New words can be added to the dictionary)
  5. The Thesaurus tool provides a list of synonyms. (True)

Choose the correct option:

  1. Spelling and Grammar option is available on ________ tab.
    a) HOME
    b) REVIEW
    c) VIEW
  2. Which of the following options are available on the Spelling task pane?
    a) Change
    b) Change All
    c) Ignore
    d) All of these
  3. The keyboard shortcut for Thesaurus option is:
    a) Ctrl + F7
    b) Shift + F7
    c) Alt + F7
    d) None of these
  4. Which of the following options are available in the Editing group of HOME tab?
    a) Find
    b) Replace
    c) Both (a) and (b)
    d) None of these
  5. Find option is available on ________ tab.
    a) HOME
    b) INSERT
    c) REVIEW
    d) None of these

Answer the following:

  1. Name the folder where the address list prepared in Mail Merge is saved by default.
    My Data Sources folder.
  2. What are the main steps involved in Mail Merge?
    a) Creating the main document.
    b) Creating the data source.
    c) Merging the main document with the data source.
  3. What is the use of Mail Merge feature?
    The Mail Merge feature is used to prepare similar letters for a group of people with different names and addresses.
  4. What does a blue, wavy line indicate in a Word 2013 document?
    A blue, wavy line indicates grammatical mistakes.
  5. Which option is used to search a given word in a Word 2013 document?
    The Find option in the Editing group of the HOME tab.

Extra Questions:

  1. What is a data source?
    The data source is the document from which the data is inserted into the main document during the mail merge operation.
  2. What is the main document?
    The main document is the document with standard text in which data is merged from the data source to produce individual letters.
  3. What is a merge field?
    A merge field is a placeholder in the main document that marks where the data will be inserted from the data source.
  4. The Mail Merge option is available in Mailings tab.
  5. By default, the data source/address list is saved with .MDB extension.

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